RENT A COPIER PRINTER TODAY (602) 354-9282

RENT A COPIER OR PRINTER TODAY

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Complete the form below or call our Phoenix, AZ office at (602) 354-9282.

Sometimes Copier Rental is the Right Way to Go and Here’s Why

Sometimes Copier Rental is the Right Way to Go and Here’s Why
We have looked at the different ways copier leasing benefits your organization, and we discussed buying your printer outright. Now it is time to look at another option, copier rental.

The terms Rentals and Leases are often used interchangeably, but the main difference between them is the short-term nature of rentals. Without long-term commitments or fixed financials, rentals are the most flexible choice.

Copy Machine Rental for Short Term Needs

There are times when you need a digital printer for a short duration – operating your business from a temporary location, cyclical increased need, like tax time, or you are in a state of transition.

According to Exhibitor Magazine, 59% of trade show booths rent copier equipment locally for short-term use. “Pooling” resources is becoming more common, with small groups of non-competitors sharing the cost of printer rental.

Political campaigns are also frequent renters of copiers and digital printers. They are, by their nature, temporary, nomadic, and rely on paper communication.

Tax time is crunch time for accountants. Each year, tax preparers need powerful and fast printers for a few short weeks.

Law firms that take on a big case need extra print support; they must maintain their clients’ privacy and cannot outsource printing.

Startup businesses with little or no credit history can get up and running quickly, with zero hassle, by renting their print equipment from the right company, like CSBS.

A construction site’s reliance on ‘change of plan’ documentation and their temporary nature, make copier rental an ideal choice.

Who is responsible for copier service in Phoenix, AZ?

One of the primary benefits of digital printer rental in Phoenix, AZ is that the rental company is responsible for the copy machine maintenance and service. At Phoenix Printer Repair, we are also responsible for installation, networking, and eventual removal. Remember, you are paying extra for the convenience.

Can I buy printer paper from you?

Yes. Phoenix Printer Repair provides consumables like paper and additional toner. We will even rent you an operator to meet your business printing needs.

How much does copier rental cost? – Always the important question, right?

Compared to lease payments, monthly rental payments are higher. Phoenix Printer Repair assumes the costs of owning the copy machine which leaves you, the renter, free to use the copy machine without additional costs, beyond consumables. Additional printer options add to the rental price, save you time:

• Color or black and white?
• Scanning?
• Email capability?
• Networked?
• Fax?
• High Volume?

What if I need a copier for six months? Or, six days?

Rental agreements differ from leases in that there is no fixed duration.

Another way copier rental agreements differ from copier leases is that they are almost always unique to the specific agreement. Duration, options, logistics, down payments, extras, and more, each one is carefully worked out to suit your needs. No two rental agreements are exactly alike.

Work with a print solutions partner that uses best practices

• Has machines in stock – both color and black only – on site and ready for immediate deployment
• Offers multiple options at multiple price points to get you printing and keep you printing
• Works to learn your business to find you the best printer for your needs at the best price
• Ensures proper setup, networking and installation, and breakdown and removal.

I need a copier rental. What can I expect to be responsible for?

A Copier Rental May Be the Right Choice For You | Common Sense Business Solutions

Determining your print needs is key when you decide to buy, lease, or rent a digital printer or multifunction printer.

Although copier rental is short-term by nature – and you can always change to a different model if your print needs are not met – determining your volume requirements ahead of time will help you select the best device to suit your needs.

This is where it is best to measure twice and cut once. Here are some steps to take toward considering a copier.

Step 1 – Observe the Requirements

Estimate your print volume requirements
Not only the number of pages but the size, folds, punches, and staples.

Estimate speed requirements
Copiers come in different speeds, so if time is critical, ask about options

Determine feature set requirements
Networking, scanning, email, fax, bindery machinery options

Research additional options and costs
Consumables, operators, delivery and removal

Step 2 – Shop around for a good copier printer contract.

Are you looking for a bare bone, low price, need it now option? Or do you need an all-inclusive valet service, or maybe a turnkey solution?

These options and everything in between are available, so it is your responsibility to work with an agent that takes the time to learn how and why you will be using the machines, to help you find the perfect choice, and structure an agreement that suits your business.

Step 3 – Negotiate

It is a highly competitive market, and your dealer can help you negotiate the best terms depending on the manufacturer. They can also help inform you about the manufacturer’s service, and if their service options do not reflect a real commitment to your satisfaction, your dealer can help point you to a similar unit from another maker.

What do I do if my copier or printer needs change?

Ask for help. It is that easy with a copier rental.

Your rental agent will handle the logistics of a trade, update or extend the agreement, arrange for pickup, or whatever your customer agreement requires.

Your copier hassles end with the phone call.

Any good advice about dealing with copier rental agencies?

Communicate, always. Sooner is better than later.

Shop Locally. Source Nationally. Your local dealer is better suited to care about your success, yet has access to national service teams and support.

Never make assumptions. Always get a clear explanation of pricing, terms, fees, etc.

Do recommend good service to others. Networking and testimonials help everyone involved.

Even when dealing in a short-term rental of a copier, multifunction printer, or wide format printer, work with an agent that expects your business relationship to be long term; acting more as a partner for your print needs than just a copier rental shop.